Invoice Guru vs Vendor Space

Lightning-Fast 60-Second Invoicing

Create and send a complete, professional invoice from your phone in less than a minute. Simply enter client details and items; the app automatically adds your logo, VAT, payment terms, and due dates. This mobile-first design is built for on-the-spot invoicing the moment a job is done, eliminating delays and getting you paid quicker.

AI-Powered OCR Receipt Scanner

Eliminate manual data entry forever. Simply snap a photo of any paper receipt, and Invoice Guru's intelligent AI instantly reads all the details—vendor, date, amount, tax—and saves it as a perfectly categorized expense entry. This feature saves hours of admin time each week and keeps your expense tracking flawless and up-to-date.

Smart Bank Integration & Payment Tracking

Connect your business bank account securely for real-time financial clarity. Invoice Guru automatically matches incoming bank transactions with your unpaid invoices, showing you instantly which clients have paid and which are overdue. This seamless reconciliation turns payment tracking from a weekly chore into an automated, effortless process.

Future-Proof Tax Compliance (MTD, KSeF)

Invoice Guru is engineered for compliance from the ground up. It is fully ready for evolving regulations like the UK's Making Tax Digital (MTD) for VAT submissions and Poland's KSeF e-invoicing system. This built-in readiness ensures your business stays compliant without needing to learn new software or risk penalties, giving you long-term peace of mind.

All-In-One Vendor Dashboard

Consolidate every critical task into one intuitive screen. Instantly see total vendors, booth fill rates, and revenue. Manage applications, statuses, contracts, and payments without ever switching between tabs or tools. This centralized hub replaces six separate systems, turning chaotic coordination into streamlined command and control.

Visual Booth Mapping & Management

Design interactive floor plans and assign vendors with simple drag-and-drop functionality. See real-time booth availability with color-coded statuses (Available, Reserved, Taken) and eliminate double-booking conflicts automatically. This visual tool transforms spatial planning from a guessing game into a precise, efficient operation.

Self-Serve Vendor Portal

Provide vendors with a dedicated portal to apply, submit information, sign contracts, and pay invoices on their own. This 24/7 self-service system slashes back-and-forth emails, reduces no-shows, and saves you an average of 20 hours of manual follow-up per event.

Integrated Payments & Contracts

Collect payments instantly via built-in Stripe processing with real-time tracking and automatic fee calculation. Send, sign, and track legally-binding digital agreements directly through the platform. This seamless integration ensures cash flow is clear and every vendor is legally confirmed without paper chasing.

On-Site Job Completion for Tradespeople

A plumber finishes a repair at a client's home. Before packing up their tools, they open Invoice Guru on their phone, select the client from their list, add the service items, and hit send. The professional invoice lands in the client's email within 60 seconds, facilitating immediate payment discussion and dramatically speeding up cash flow directly from the job site.

Efficient Expense Management for Small Businesses

A freelance graphic designer collects receipts from software subscriptions, client lunches, and office supplies throughout the month. Instead of a dreaded receipt pile, they use Invoice Guru's OCR scanner to instantly digitize and categorize each one. Come tax season, all expenses are perfectly organized and ready for their accountant, saving countless hours of manual logging.

Automated Payment Follow-Ups for Solopreneurs

A solo cleaner sends invoices but often has to chase payments manually. With Invoice Guru's Pro plan, the system automatically sends polite payment reminders for overdue invoices. This ensures consistent cash flow without the awkwardness of personal follow-up calls, allowing the business owner to focus entirely on serving their next client.

International Service Provision for Contractors

A UK-based IT consultant takes on a client in Germany. Using Invoice Guru, they easily generate an invoice in Euros, with all amounts and dates formatted correctly for the local market. The multi-currency and multi-language support allows them to present a perfectly professional, localized invoice, streamlining international business without complication.

Seasonal Craft Fairs & Holiday Markets

Manage hundreds of artisan applications, curate booth layouts for seasonal pop-ups, and process payments for a rapid succession of events. The platform handles the high-volume, fast-turnaround nature of craft fairs, ensuring a smooth setup for every market weekend.

Large-Scale Food Festivals & Trade Shows

Coordinate diverse vendor categories (food trucks, beverage vendors, exhibitors), map complex floor plans with premium booth tiers, and manage high-value sponsor packages and deliverables—all from a single source of truth to handle scale with precision.

Community Farmers Markets & Pop-Ups

Quickly spin up weekly or monthly events with standardized forms and pricing. Use the vendor portal for easy recurring sign-ups and the simple fee structure to keep costs predictable for community-focused, often budget-conscious, event organizations.

Professional Job Fairs & Employment Expos

Streamline the application and credentialing process for corporate exhibitors. Manage tiered sponsorship packages, track booth assignments, and use digital contracts for stringent compliance needs, projecting a professional, organized image to all partners.

Invoice Guru offers simple, transparent pricing with a free plan and two powerful paid tiers. All paid plans are available at a 20% discount with annual billing.

Starter Plan: Free Forever. Includes up to 10 invoices, PDF download, and bank transfer payment details. Perfect for trying the service.

Basic Plan: €9.99/month. Ideal for growing businesses. Includes unlimited invoices & quotes, client management, 7 PDF templates, multi-currency support, custom branding, expense tracking, and e-invoicing capabilities.

Pro Plan: €14.99/month. The most popular choice for full automation. Includes everything in Basic, plus bank integration & reconciliation, AI receipt scanning (OCR), automatic payment reminders, Stripe & QR code payments, MTD VAT UK submission, recurring invoices, and advanced AI reports. A Job Survey/Trades module is available as an add-on for €6.99/month.

Vendor Space operates on a uniquely simple, performance-based pricing model. Access to the entire platform—including unlimited events, vendor and sponsor management, custom forms, the vendor portal, analytics, and more—is completely free. The only cost is a flat 6% transaction fee applied only when you successfully collect a payment from a vendor or sponsor through the system. There are no monthly subscriptions, no hidden costs, and no contracts. You pay nothing to start, and you only pay when your event generates revenue.

Invoice Guru is the definitive, mobile-first invoicing solution engineered for speed and built for the real world of tradespeople and small service businesses. Born from the firsthand experience of a tradesperson, it shatters the old model of clunky, desktop-bound admin. This tool is laser-focused on getting you paid faster by letting you create, send, and track professional, fully compliant invoices directly from your smartphone in under 60 seconds. It's the essential financial companion for plumbers, electricians, builders, cleaners, and freelancers across the UK and Europe who need to manage their business from any job site without slowing down. Beyond lightning-fast invoicing, Invoice Guru automates your entire financial workflow. It integrates with your bank to track payments automatically, uses AI-powered OCR to scan and digitize receipts in a snap, and sends smart reminders for overdue invoices. Critically, it's built future-proof, with compliance for regulations like UK Making Tax Digital (MTD) and Poland's KSeF ready to go, ensuring you never need to switch tools as your business or the rules evolve. Stop wasting evenings on paperwork. With Invoice Guru, you reclaim your time and accelerate your cash flow.

Vendor Space is the ultimate command center for event organizers, built to eliminate the chaos of vendor management. It's the all-in-one platform that replaces endless spreadsheets, disjointed email threads, and manual payment tracking with a single, powerful dashboard. Designed by an event organizer for event organizers, it streamlines the entire vendor lifecycle from initial application and custom form creation to booth mapping, digital contracts, and payment processing. You can even manage sponsorships within the same system, integrating paid partnerships seamlessly with your vendor operations. The platform operates on a radically simple and transparent model: it's completely free to use. You only pay a flat 6% transaction fee when you successfully collect payments from vendors. With no monthly subscriptions, hidden costs, or contracts, Vendor Space empowers you to professionalize your events, reclaim countless hours of administrative work, and deliver a smoother, more efficient experience for both you and your vendors. Get your first event live and managing vendors in minutes, not days.

Is Invoice Guru compliant with UK Making Tax Digital (MTD)?

Yes, absolutely. Invoice Guru is built with future-proof compliance at its core. The software is fully ready for HMRC's Making Tax Digital (MTD) requirements for VAT. Subscribers on the Pro plan can submit their VAT returns directly to HMRC through the app, ensuring complete compliance and eliminating the need for separate MTD software.

Can I use Invoice Guru for free?

Yes. Invoice Guru offers a Free Forever Starter Plan. This plan allows you to create and download up to 10 invoices as PDFs, giving you a full-featured way to test the platform's speed and core invoicing capabilities at no cost. For unlimited invoices and advanced features like bank integration and AI tools, you can upgrade to the affordable Basic or Pro plans.

How does the AI receipt scanner work?

The OCR (Optical Character Recognition) receipt scanner uses advanced AI to read text from photos. You simply take a picture of your paper receipt within the Invoice Guru app. The AI instantly extracts key details like the vendor name, date, total amount, and tax, then creates a digital expense entry automatically. It's designed for total accuracy and massive time savings.

Does Invoice Guru support businesses outside the UK?

Yes. While engineered with UK tradespeople in mind, Invoice Guru is built for a European market. It supports multi-currency invoicing, over 12 languages, and local date formats. It also includes specific compliance features for other regions, such as Poland's KSeF e-invoicing system, making it a versatile tool for service businesses operating internationally.

How quickly can I set up my first event?

Extremely fast. Most organizers have their first event live and accepting applications within 15 minutes. Simply create your event, configure booth options and pricing, and immediately share your unique vendor registration page to start collecting applications.

What is the cost to use Vendor Space?

Vendor Space is free to use. There are no monthly subscriptions, setup fees, or contracts. The platform only makes money when you do: we charge a simple, flat 6% transaction fee on payments you successfully collect through the integrated system.

How does the vendor portal work?

You share a custom registration link with your vendors. They click it to access a professional portal where they can complete your application form, upload documents, sign the digital contract, and pay their invoice securely—all on their own time, freeing you from manual data entry and payment tracking.

Can I manage sponsors alongside vendors?

Absolutely. Vendor Space includes dedicated sponsor management tools. You can create custom sponsorship tiers (Gold, Silver, Bronze), track package deliverables, and manage all sponsor relationships and payments within the same dashboard used for your vendors, unifying all event partners.

Invoice Guru is a mobile-first invoicing app built for speed, designed specifically for UK tradespeople and service businesses. It creates HMRC-compliant invoices in under 60 seconds, directly from your phone, and automates the entire workflow from receipt scanning to payment tracking. Users often explore alternatives for various reasons. This could be due to budget constraints, a need for different feature sets like advanced project management, or a preference for a desktop-centric platform. Some businesses may also require specific integrations that their current setup demands. When evaluating other options, focus on core needs. Prioritize genuine mobile efficiency, compliance readiness for regulations like MTD, and automation that truly saves time. The right tool should match your on-the-go workflow, not add more admin.

Vendor Space is an all-in-one vendor and sponsor management platform for event organizers. It falls into the business and finance software category, specifically designed to streamline the chaotic process of managing event partners, contracts, and payments from a single dashboard. Users often explore alternatives for various reasons. Some may seek different pricing structures, such as a monthly subscription without transaction fees. Others might need more advanced features, a different user interface, or a platform that integrates with their existing tech stack. The specific needs of a large festival versus a small conference can also drive the search for a more tailored solution. When evaluating alternatives, focus on your core requirements. Key considerations include the total cost of ownership, the depth of features for vendor applications and communication, payment processing capabilities, and the overall ease of use for both you and your vendors. The goal is to find a system that eliminates manual work and centralizes your operations efficiently.