Vendor Space

Vendor Space is the ultimate command center for event organizers, built to eliminate the chaos of vendor management. It's the all-in-one platform that replaces endless spreadsheets, disjointed email threads, and manual payment tracking with a single, powerful dashboard. Designed by an event organizer for event organizers, it streamlines the entire vendor lifecycle from initial application and custom form creation to booth mapping, digital contracts, and payment processing. You can even manage sponsorships within the same system, integrating paid partnerships seamlessly with your vendor operations. The platform operates on a radically simple and transparent model: it's completely free to use. You only pay a flat 6% transaction fee when you successfully collect payments from vendors. With no monthly subscriptions, hidden costs, or contracts, Vendor Space empowers you to professionalize your events, reclaim countless hours of administrative work, and deliver a smoother, more efficient experience for both you and your vendors. Get your first event live and managing vendors in minutes, not days.

All-In-One Vendor Dashboard

Consolidate every critical task into one intuitive screen. Instantly see total vendors, booth fill rates, and revenue. Manage applications, statuses, contracts, and payments without ever switching between tabs or tools. This centralized hub replaces six separate systems, turning chaotic coordination into streamlined command and control.

Visual Booth Mapping & Management

Design interactive floor plans and assign vendors with simple drag-and-drop functionality. See real-time booth availability with color-coded statuses (Available, Reserved, Taken) and eliminate double-booking conflicts automatically. This visual tool transforms spatial planning from a guessing game into a precise, efficient operation.

Self-Serve Vendor Portal

Provide vendors with a dedicated portal to apply, submit information, sign contracts, and pay invoices on their own. This 24/7 self-service system slashes back-and-forth emails, reduces no-shows, and saves you an average of 20 hours of manual follow-up per event.

Integrated Payments & Contracts

Collect payments instantly via built-in Stripe processing with real-time tracking and automatic fee calculation. Send, sign, and track legally-binding digital agreements directly through the platform. This seamless integration ensures cash flow is clear and every vendor is legally confirmed without paper chasing.

Seasonal Craft Fairs & Holiday Markets

Manage hundreds of artisan applications, curate booth layouts for seasonal pop-ups, and process payments for a rapid succession of events. The platform handles the high-volume, fast-turnaround nature of craft fairs, ensuring a smooth setup for every market weekend.

Large-Scale Food Festivals & Trade Shows

Coordinate diverse vendor categories (food trucks, beverage vendors, exhibitors), map complex floor plans with premium booth tiers, and manage high-value sponsor packages and deliverables—all from a single source of truth to handle scale with precision.

Community Farmers Markets & Pop-Ups

Quickly spin up weekly or monthly events with standardized forms and pricing. Use the vendor portal for easy recurring sign-ups and the simple fee structure to keep costs predictable for community-focused, often budget-conscious, event organizations.

Professional Job Fairs & Employment Expos

Streamline the application and credentialing process for corporate exhibitors. Manage tiered sponsorship packages, track booth assignments, and use digital contracts for stringent compliance needs, projecting a professional, organized image to all partners.

How quickly can I set up my first event?

Extremely fast. Most organizers have their first event live and accepting applications within 15 minutes. Simply create your event, configure booth options and pricing, and immediately share your unique vendor registration page to start collecting applications.

What is the cost to use Vendor Space?

Vendor Space is free to use. There are no monthly subscriptions, setup fees, or contracts. The platform only makes money when you do: we charge a simple, flat 6% transaction fee on payments you successfully collect through the integrated system.

How does the vendor portal work?

You share a custom registration link with your vendors. They click it to access a professional portal where they can complete your application form, upload documents, sign the digital contract, and pay their invoice securely—all on their own time, freeing you from manual data entry and payment tracking.

Can I manage sponsors alongside vendors?

Absolutely. Vendor Space includes dedicated sponsor management tools. You can create custom sponsorship tiers (Gold, Silver, Bronze), track package deliverables, and manage all sponsor relationships and payments within the same dashboard used for your vendors, unifying all event partners.

Vendor Space operates on a uniquely simple, performance-based pricing model. Access to the entire platform—including unlimited events, vendor and sponsor management, custom forms, the vendor portal, analytics, and more—is completely free. The only cost is a flat 6% transaction fee applied only when you successfully collect a payment from a vendor or sponsor through the system. There are no monthly subscriptions, no hidden costs, and no contracts. You pay nothing to start, and you only pay when your event generates revenue.