Invoice Guru

Invoice Guru is the definitive, mobile-first invoicing solution engineered for speed and built for the real world of tradespeople and small service businesses. Born from the firsthand experience of a tradesperson, it shatters the old model of clunky, desktop-bound admin. This tool is laser-focused on getting you paid faster by letting you create, send, and track professional, fully compliant invoices directly from your smartphone in under 60 seconds. It's the essential financial companion for plumbers, electricians, builders, cleaners, and freelancers across the UK and Europe who need to manage their business from any job site without slowing down. Beyond lightning-fast invoicing, Invoice Guru automates your entire financial workflow. It integrates with your bank to track payments automatically, uses AI-powered OCR to scan and digitize receipts in a snap, and sends smart reminders for overdue invoices. Critically, it's built future-proof, with compliance for regulations like UK Making Tax Digital (MTD) and Poland's KSeF ready to go, ensuring you never need to switch tools as your business or the rules evolve. Stop wasting evenings on paperwork. With Invoice Guru, you reclaim your time and accelerate your cash flow.

Lightning-Fast 60-Second Invoicing

Create and send a complete, professional invoice from your phone in less than a minute. Simply enter client details and items; the app automatically adds your logo, VAT, payment terms, and due dates. This mobile-first design is built for on-the-spot invoicing the moment a job is done, eliminating delays and getting you paid quicker.

AI-Powered OCR Receipt Scanner

Eliminate manual data entry forever. Simply snap a photo of any paper receipt, and Invoice Guru's intelligent AI instantly reads all the details—vendor, date, amount, tax—and saves it as a perfectly categorized expense entry. This feature saves hours of admin time each week and keeps your expense tracking flawless and up-to-date.

Smart Bank Integration & Payment Tracking

Connect your business bank account securely for real-time financial clarity. Invoice Guru automatically matches incoming bank transactions with your unpaid invoices, showing you instantly which clients have paid and which are overdue. This seamless reconciliation turns payment tracking from a weekly chore into an automated, effortless process.

Future-Proof Tax Compliance (MTD, KSeF)

Invoice Guru is engineered for compliance from the ground up. It is fully ready for evolving regulations like the UK's Making Tax Digital (MTD) for VAT submissions and Poland's KSeF e-invoicing system. This built-in readiness ensures your business stays compliant without needing to learn new software or risk penalties, giving you long-term peace of mind.

On-Site Job Completion for Tradespeople

A plumber finishes a repair at a client's home. Before packing up their tools, they open Invoice Guru on their phone, select the client from their list, add the service items, and hit send. The professional invoice lands in the client's email within 60 seconds, facilitating immediate payment discussion and dramatically speeding up cash flow directly from the job site.

Efficient Expense Management for Small Businesses

A freelance graphic designer collects receipts from software subscriptions, client lunches, and office supplies throughout the month. Instead of a dreaded receipt pile, they use Invoice Guru's OCR scanner to instantly digitize and categorize each one. Come tax season, all expenses are perfectly organized and ready for their accountant, saving countless hours of manual logging.

Automated Payment Follow-Ups for Solopreneurs

A solo cleaner sends invoices but often has to chase payments manually. With Invoice Guru's Pro plan, the system automatically sends polite payment reminders for overdue invoices. This ensures consistent cash flow without the awkwardness of personal follow-up calls, allowing the business owner to focus entirely on serving their next client.

International Service Provision for Contractors

A UK-based IT consultant takes on a client in Germany. Using Invoice Guru, they easily generate an invoice in Euros, with all amounts and dates formatted correctly for the local market. The multi-currency and multi-language support allows them to present a perfectly professional, localized invoice, streamlining international business without complication.

Is Invoice Guru compliant with UK Making Tax Digital (MTD)?

Yes, absolutely. Invoice Guru is built with future-proof compliance at its core. The software is fully ready for HMRC's Making Tax Digital (MTD) requirements for VAT. Subscribers on the Pro plan can submit their VAT returns directly to HMRC through the app, ensuring complete compliance and eliminating the need for separate MTD software.

Can I use Invoice Guru for free?

Yes. Invoice Guru offers a Free Forever Starter Plan. This plan allows you to create and download up to 10 invoices as PDFs, giving you a full-featured way to test the platform's speed and core invoicing capabilities at no cost. For unlimited invoices and advanced features like bank integration and AI tools, you can upgrade to the affordable Basic or Pro plans.

How does the AI receipt scanner work?

The OCR (Optical Character Recognition) receipt scanner uses advanced AI to read text from photos. You simply take a picture of your paper receipt within the Invoice Guru app. The AI instantly extracts key details like the vendor name, date, total amount, and tax, then creates a digital expense entry automatically. It's designed for total accuracy and massive time savings.

Does Invoice Guru support businesses outside the UK?

Yes. While engineered with UK tradespeople in mind, Invoice Guru is built for a European market. It supports multi-currency invoicing, over 12 languages, and local date formats. It also includes specific compliance features for other regions, such as Poland's KSeF e-invoicing system, making it a versatile tool for service businesses operating internationally.

Invoice Guru offers simple, transparent pricing with a free plan and two powerful paid tiers. All paid plans are available at a 20% discount with annual billing.

Starter Plan: Free Forever. Includes up to 10 invoices, PDF download, and bank transfer payment details. Perfect for trying the service.

Basic Plan: €9.99/month. Ideal for growing businesses. Includes unlimited invoices & quotes, client management, 7 PDF templates, multi-currency support, custom branding, expense tracking, and e-invoicing capabilities.

Pro Plan: €14.99/month. The most popular choice for full automation. Includes everything in Basic, plus bank integration & reconciliation, AI receipt scanning (OCR), automatic payment reminders, Stripe & QR code payments, MTD VAT UK submission, recurring invoices, and advanced AI reports. A Job Survey/Trades module is available as an add-on for €6.99/month.