Invoice Guru

About Invoice Guru

Invoice Guru is the lightning-fast, mobile-first invoicing app engineered specifically for the on-the-go reality of tradespeople and small service businesses. Built by a tradesperson who understands the daily grind, it eliminates the clunky, desktop-bound admin that slows you down. This tool is designed for speed, simplicity, and smart automation, allowing you to create and send professional, compliant invoices directly from your phone in under 60 seconds. It’s the definitive solution for plumbers, electricians, painters, builders, cleaners, and freelancers across the UK and Europe who need to manage their business finances efficiently from any job site. Beyond just invoicing, Invoice Guru automates the entire workflow: it tracks payments with bank integration, scans receipts with AI-powered OCR, and sends smart reminders for overdue invoices. Crucially, it’s built with future-proof compliance, ready for regulations like UK MTD and Poland’s KSeF, so you never need to switch tools. Stop wasting time on paperwork and start getting paid faster.

Features of Invoice Guru

Instant Mobile-First Invoice Creation

Create and send a fully branded, HMRC-compliant invoice in less than a minute from your phone. Simply enter client details and items—your logo, VAT, payment terms, and due dates are added automatically. No more fumbling with Word or Excel templates on a tiny screen; everything is optimized for mobile speed, letting you generate professional documents between jobs without ever needing a desktop.

AI-Powered OCR Receipt Scanner

Snap a photo of any paper receipt, and Invoice Guru’s AI instantly reads and extracts all key details: supplier, date, amount, and VAT. This automates expense tracking, eliminating tedious manual data entry and ensuring your business costs are logged accurately and instantly for clear reporting and easier tax time.

Smart Bank Integration & Payment Tracking

Connect your business bank account securely for real-time financial clarity. The app automatically matches incoming bank transactions with your unpaid invoices, showing you instantly who has paid and what’s overdue. This seamless integration turns payment tracking from a weekly chore into a glanceable, always-updated status report.

Automated Compliance & Multi-Language Support

Invoice Guru is built for the modern, mobile tradesperson operating across borders. It supports 12 languages, multiple currencies (£, €, zł), and local date formats. More importantly, it’s designed for upcoming compliance mandates like UK Making Tax Digital (MTD), ensuring your invoices are always valid without you having to learn new rules or switch software.

Use Cases of Invoice Guru

The On-Site Tradesperson Closing a Job

A plumber finishes a repair, pulls out their phone, and creates a detailed invoice with the client’s details and parts used before even leaving the property. They email it instantly, get a notification when it’s viewed, and receive payment via bank transfer the same day—all admin completed on-site in under two minutes.

The Small Business Owner Managing Expenses

A builder uses the OCR receipt scanner to instantly log every material purchase and fuel receipt throughout the week. All expenses are automatically categorized and ready for end-of-month reports, saving hours of manual bookkeeping and ensuring nothing is lost or forgotten.

The Freelancer Tracking International Clients

A freelance consultant working with clients across the UK and EU uses multi-currency support to invoice in pounds and euros. Automated due date calculation and smart payment tracking ensure they always know what’s been paid in which currency, simplifying international cash flow management.

The Sole Trader Preparing for MTD Compliance

A self-employed electrician uses Invoice Guru’s HMRC-compliant templates and automatic numbering. As Making Tax Digital rules evolve, the software updates seamlessly in the background, giving them peace of mind that their invoicing and record-keeping will remain fully compliant without any extra effort.

Frequently Asked Questions

Who is Invoice Guru built for?

Invoice Guru is built specifically for tradespeople, freelancers, and small service businesses who work on-site and need to manage invoicing and expenses from their mobile phone. It’s perfect for plumbers, electricians, builders, painters, cleaners, and similar professionals who value speed and efficiency over complex desktop accounting software.

Is Invoice Guru compliant with HMRC Making Tax Digital (MTD)?

Yes, Invoice Guru is designed with UK MTD compliance as a core priority. It uses HMRC-compliant invoice templates and is being developed as full HMRC-approved MTD-compliant software. It ensures your digital records and invoices meet current and upcoming HMRC requirements seamlessly.

How does the 10-day free trial work?

The 10-day free trial gives you full access to all of Invoice Guru’s features at no cost. No credit card is required to sign up. This allows you to test the app’s speed, automation, and ease of use in your real-world workflow before making any commitment.

Can I use Invoice Guru outside the UK?

Absolutely. While built with UK tradespeople in mind, Invoice Guru supports multiple currencies (like Euros and Polish Złoty) and 12 different languages. Its design for compliance also considers European regulations like Poland’s KSeF, making it a versatile tool for service professionals operating across Europe.

Pricing of Invoice Guru

Currently, Invoice Guru is offering early access with a special promotion: Get 1 Month FREE for providing feedback as an early tester. A 10-day free trial is available with no credit card required. For detailed information on standard subscription plans and pricing tiers following the early access period, please visit the official Invoice Guru website or contact their team directly.