ScopeGuard

About ScopeGuard

ScopeGuard is the freelancer's frontline defense against revenue-killing scope creep. It's a fast, AI-powered tool designed to instantly identify, track, and bill for out-of-scope client requests. Freelancers lose an average of $5,200+ annually to work they perform but never invoice. ScopeGuard stops that financial bleed immediately. The system works by letting you import your contract or Statement of Work (SOW). Then, using a simple right-click from its Chrome extension on any webpage—be it an email in Gmail, a message in Slack, or a task in Asana—you can check if a client's new request is in-scope. The AI analyzes the text against your contract in seconds, delivering a clear verdict: in-scope, out-of-scope, or borderline. From there, you can log the extra work with associated hours and rates, send a secure approval request to your client, and generate an invoice—all from one dashboard. Built for speed and efficiency, ScopeGuard integrates directly into your existing workflow, requiring no complex setup. It’s the essential tool for freelancers, independent contractors, and consultants who are done giving away their time and expertise for free and want a lightning-quick system to protect their hard-earned revenue.

Features of ScopeGuard

One-Click Contract Import & AI Scope Extraction

Get started in under two minutes. Simply paste your contract text, upload a PDF, or take a screenshot of your SOW. ScopeGuard's AI instantly extracts and catalogs your project scope items, creating a searchable, live reference. No manual data entry. This rapid setup means your protection is active almost immediately, turning your static document into a dynamic, enforceable agreement.

Right-Click Scope Checker (Chrome Extension)

Check scope from anywhere you work online. Install the free Chrome extension and right-click on any text within Gmail, Slack, Asana, Trello, Basecamp, or any web tool. The AI instantly compares the client's request against your imported contract, delivering a real-time verdict. This eliminates guesswork and awkward conversations, giving you confidence and evidence before you commit to extra work.

AI-Powered Scope Analysis with Explanations

Beyond a simple yes/no, ScopeGuard's advanced AI provides detailed analysis. It flags requests as "In-Scope," "Out-of-Scope," or "Borderline," accompanied by clear explanations referencing your contract terms. This 95% accurate insight acts like a contract lawyer in your pocket, empowering you with the rationale needed to professionally justify billing for additional work or pushing back on creep.

Integrated Client Approval & Invoice Generation

Streamline the entire billing process for changes. Log out-of-scope work with tracked hours and your rate. Then, send clients a secure, professional approval link via the built-in portal. With one click, they can review and approve. Once approved, automatically generate and send polished invoices for the scope change directly from ScopeGuard, closing the loop and ensuring you get paid for every hour.

Use Cases of ScopeGuard

The Web Designer Facing Endless Revisions

A web designer agrees to build a 5-page website. The client later requests a new contact form, additional styling revisions, and copy changes beyond the agreed rounds. Using ScopeGuard, the designer right-clicks the email request, confirms it's out-of-scope, logs 4 extra hours, and sends an approval. They recover $400 for work they previously would have absorbed, protecting their project profitability.

The Consultant Navigating "Quick Question" Creep

A marketing consultant's SOW covers strategy development. The client starts asking for implementation help, competitor analysis reports, and "quick calls" to troubleshoot their ads. The consultant uses the ScopeGuard extension on Slack messages to instantly identify these as additional services. They log the time and use the clear AI explanations to professionally communicate the boundary, turning informal asks into billable work.

The Developer Managing Feature Expansion

A freelance developer's contract specifies building a core application module. The client emails asking to add a reporting dashboard and user authentication features. The developer pastes the request into ScopeGuard, which flags it as a significant out-of-scope addition. They use the tool to create a formal change request with a detailed quote, facilitating a structured conversation about budget and timeline before any work begins.

The Freelancer Proactively Onboarding New Projects

At the start of every new project, a savvy freelancer uses ScopeGuard to import the signed contract. This creates an immediate single source of truth for the project scope. When kickoff calls or early emails hint at potential expansion, they can reference the dashboard instantly, setting clear expectations from day one and preventing misunderstandings before they lead to unpaid work.

Frequently Asked Questions

How does the AI scope checking work?

ScopeGuard's AI is trained to understand contractual language and project deliverables. When you check a client request, it compares the text against the scope items extracted from your imported contract. It analyzes intent, keywords, and context to determine alignment, providing a verdict (In/Out/Borderline) with a confidence score and a brief explanation citing why it made that determination, all in under a few seconds.

How does the Chrome extension work?

After creating your ScopeGuard account, you install the free Chrome extension from the Chrome Web Store. Once installed, you can highlight any text on any webpage—like an email, chat message, or project management tool—right-click, and select "Check with ScopeGuard." The extension securely sends the text for analysis against your selected project's scope and displays the AI's verdict in a pop-up without ever leaving your workflow.

How does client approval work?

When you log an out-of-scope request in ScopeGuard, you can generate a secure, shareable approval link. You send this to your client. They click the link to view a clean, professional summary of the requested change, the associated hours, and the cost. They can then approve or decline with a single click. Their response is instantly recorded in your ScopeGuard dashboard, creating an audit trail.

Is my contract data secure?

Yes. ScopeGuard uses enterprise-grade security protocols. Your contracts and client data are encrypted in transit and at rest. The AI processes data in a secure, isolated environment. Your original contract documents never leave ScopeGuard's protected servers, and we do not use your data to train public AI models. Your business information is kept private and confidential.

Pricing of ScopeGuard

ScopeGuard offers simple, transparent pricing with a 14-day free trial that requires no credit card. The "Solo" plan is priced at $29 per month and is designed for individual freelancers and independent contractors. This plan includes unlimited projects, AI-powered scope analysis, the client approval portal, PDF and screenshot import, the Chrome extension, automatic invoice generation, a real-time dashboard, and priority support. With the average scope change valued at over $300, recovering just one change per month provides a 10x return on investment, making the tool profitable from day one.